Check-in that
doesn’t create a queue.
QR scan, live headcount, offline-ready. Any team member can check guests in from any phone, in seconds. On the day of your event, it’s the only tab you need open — and the only one that scales from 20 guests to 6,000.
Day-of doesn’t get a second take.
Bad check-in is the first thing guests notice and the last thing they forget. A queue at the door tells every attendee — and every photographer — that the team running this event is one step behind.
RSVPingo’s check-in flow is built for the realities of the door: phones running low on battery, spotty venue Wi-Fi, three volunteers who’ve never used it before. It just works.
The check-in flow your team actually uses.
Aim. Confirm. Next.
Every guest gets a unique QR with their confirmation. Aim the phone, see the green check. Forgot their QR? Type three letters of their name and it’s matched. Walked up without an RSVP? Add them on the spot.
- Camera QR scan with auto-focus and torch toggle
- Type-ahead name search — partial match in 200ms
- Walk-ins captured directly into the same guest list
- Plus-one handling — check in both guests with one scan
Every phone, one count.
Share a one-tap link with volunteers — no accounts, no app store, no training. Every scan from every phone syncs to the same live count. Multiple doors? Multiple checkpoints? The headcount stays accurate across all of them.
- Volunteer access via shareable link — no signup
- Up to 25 simultaneous scanners per event
- Per-door / per-zone tracking (VIP entrance, main entrance)
- Prevent double check-ins automatically across all devices
When the Wi-Fi dies, you don’t.
The venue Wi-Fi is going to fail at the worst possible moment. RSVPingo’s check-in app downloads the entire guest list to the device on first load, processes scans locally, and syncs the moment it gets a connection back. Plus a live ops dashboard on any screen.
- Full offline operation — scan, look up, add walk-ins locally
- Auto-sync the moment signal returns — no reconciliation
- Big-screen mode for venue displays
- Live dietary count for the kitchen, VIP alerts for the host
“Six hundred guests checked in across two doors in 47 minutes. The previous year, that took us 90 and three more volunteers. RSVPingo on the door was the moment we knew we’d never go back.”
Check-in, answered.
Do my volunteers need to install an app?
What happens if the venue Wi-Fi dies?
How fast can we check in guests?
Can we print badges?
Walk into your next event
without a queue.
Set up check-in in two minutes. Use any phone in the room. Send your volunteers a link.
Trusted by 12,000+ event organizers in 40+ countries